Academic Progress and Grades

Do I need to complete a Spring/Annual Evaluation?

Yes! This is not only required by the department, but by the Graduate Council. They require that all doctoral students be evaluated every Spring. A satisfactory evaluation on file with the Graduate Division is necessary for future support to be approved. The following are exempt from Spring evaluations:

A student advancing to candidacy during Winter or Spring of the current academic year. These students may still elect to be evaluated.
A student on an approved leave of absence during Spring of the current academic year. In this instance, an evaluation must be submitted by the end of the first quarter of return to continue support.

Students are advised to work with their advisor and graduate coordinator for the timely submission of their evaluation so that student support for the future is not jeopardized.

The student signature is required on every evaluation. Student signature does not indicate agreement with the evaluation. It is expected that an evaluation will include a face-to-face meeting between the faculty member(s) and the student, and also that the student will feel free to make comments on the evaluation.

I need information on comprehensive exams.

See the Rules and Requirements section of the website.

I need to add/drop a class. It's past 2nd week. What should I do?

Please review the procedures on how to add a class and how to drop a class. You will need to submit an EASyrequest for a late add or drop request. Please note that dropping a course after Friday of Week 4 will result in a W on your transcript.

After the 10th week of the quarter, any changes to a student's class schedule are considered a retroactive action. As such, a general petition is required to be submitted for the Graduate Division's review. Please contact the Graduate Program Coordinator as soon as possible so that the general petition may be initiated.

I have experienced an unexpected circumstance of difficulty and need to file for an incomplete, what do I do?

An incomplete may be assigned if a student's work is of passing quality. An incomplete may be issued for extenuating circumstances only (e.g., death in the family or health issues) and the student must obtain the instructor's approval prior to the final examination.
The student has until the end of finals week of the following quarter to complete the remaining coursework. If the student fails to submit the remaining coursework by the deadline, the incomplete will lapse to a permanent U or F.
It is the student's responsibility, and not that of the instructor or department, to adhere to the deadline for proper removal of the incomplete.

Can I repeat a class I did poorly in?

A graduate student assigned a grade of D, F, or U only may petition to repeat the course on the same grading basis for which it was first taken. Consult your Graduate Program Coordinator to petition.
Degree credit for the course will be given only once, but the grade assigned for each enrollment shall be permanently recorded.
Only the grade received in the repetition will be used in calculating the overall GPA for the first 16 units repeated.
Petition must be submitted to the Graduate Division for approval prior to enrollment in course to be repeated.