Instructional Support for Political Science Faculty

Resources

The sections below contain valuable resources, links, and information pertaining to course instruction and other academic needs for all faculty members of the Department of Political Science. 

Academic Integrity Cases

If you’re aware of cheating (academic misconduct or integrity violations) at UCSD, it is your ethical obligation to speak out against academic dishonesty.

If you suspect cheating in one of your classes, Senate policy requires that you report the suspicion to the AI Office:

To report cheating of any kind, please submit an online report

For guidance on how to respond to cheating, see the Guidelines for Faculty and Instructional Support.

Audio-Visual Equipment

Many classrooms are equipped with self-serve units containing computer projector, DVD/CD/VCR, and MP3 player/iPod. Instructors can confirm the features available in their classroom using the Classroom Attributes database. Media Services also provides a wide array of audio/visual services and equipment for use in the classroom. The Media Teaching Lab helps with integrating video into course assignments. The department is also able to lend a projector, laptop, or conference phone to departmental faculty and graduate students. Reservations for such media equipment is required and must be made with as much advance notice as possible. Please contact DeAnna Barrett for details regarding the use of the department's A/V equipment.

Class Rosters

Class rosters can be viewed and downloaded directly from Blink. A Single Sign-On (SSO) user ID and password are required. Those using an SSO resource for the first time will need to first self-register using their UCSD email address. Those requiring a UCSD email address or with access problems should contact Jeff Fritsch.

Be sure to save downloaded rosters as .xls files to view in Excel.

Instructors who are unable to sign on to Blink should contact Natalie Ikker for a roster until their problem is resolved. Requests will only be honored if they are sent from your UCSD email address and include the 6 digit course ID (available from the Schedule of Classes).

Course Reserves

Information For Faculty:

Contact Course Reserves: reserves@ucsd.edu, (858) 534-1212

How do I put an item on reserve for my class?

Log into Course Reserves with your Active Directory (AD) login. Select the course you want to work on, and then click on Add Reserves Items from the side menu. You will then be able to add items in any format (books, articles, video, etc.).

View the Faculty User Guide for Course Reserves

Quick videos tutorials of the basics can be found here

Creating a New Course

If you wish to create a new undergraduate or a graduate course, please complete a brief survey at the following link:  https://ucsdsocialsciences.co1.qualtrics.com/jfe/form/SV_eMbpejExwd5eEOF

Questions?  Please contact Student Affairs Manager, Ariane Parkes

You will need to provide the following:

  1. A fewer than 40-word course description. The number of words in a course description is never allowed to exceed forty words.
  2. Prerequisites you wish to have enforced (our upper division courses all have a default of requiring upper division standing; however some courses also require a lower division course prior to enrolling). An example of this would be if you are offering a course in American Politics and you would like to ensure that the class has already had some background in American Politics, you may ask that the prerequisite of POLI 10 be an enforced prerequisite
  3. Most of our courses require a final examination. When the course is on the published schedule and students enroll, that final exam date is published along with the day/time of the course. If the course will never have a final examination, please indicate what method of testing will be required, i.e., "original research paper", etc. The default for most of our courses is "final examination is required". This assists us should another instructor choose to offer the course and would prefer to offer the final exam, then when the course is published on the schedule of courses for each quarter, a day/time for a final exam are already arranged. It avoids us needing to request special arrangements for any given quarter.

Ariane Parkes oversees the preparation and submission of the course approval form. The form must be approved by the chair of our department and submitted to the Registrar, for final review by the Academic Senate.

Copies/Handouts

The department does not provide copy services. You may create copies of midterms, finals, etc. in one of the following ways:

  • Submit your copy request to campus copy service, Imprints: PrintConnection. Simply sign up/login and submit your request online. See the Class List on Blink for an accurate enrollment number.
  • Handouts for classes can be uploaded to your website on TritonEd for students to view/print.
  • The department copy machine is available to all faculty and grad students. Instructors and TAs may use it at any time.

Course and Room Scheduling

Faculty will be asked to submit their scheduling preferences for teaching times to the Department’s Student Affairs Manager Ariane Parkes for all classes. Instructor preference, room availability, predicted enrollments, and conflicts in curriculum all factor into the final schedule. Instructors will be notified of class time and room well in advance of the beginning of the quarter and can confirm this information themselves online. Ariane can also assist you with reservations for additional classrooms for review sessions, presentations, or other special needs.

One-time or non-course room reservations should be submitted to Natalie Ikker.

Educational Technology Services

  • TritonEd – Learn about TritonEd, UC San Diego's Learning Management System
  • Classroom Support – Get support for technology in the classroom, including immediate help
  • Clickers – Find out more about the i-clicker student response system.
  • Instructional Technology - Learn about Online Education and how ITS and faculty create online content
  • Accounts and Passwords – Register Email and printing account, change passwords
  • Email – Check and manage your campus email
  • Podcasting – Learn how to podcast your course
  • Google Apps for Courses at UC San Diego - Faculty can now utilize Google Apps for Education to share course materials, communicate, and collaborate with students

Enrollment

***Instructors should not sign add cards.***

Students with registration and waitlist questions should be referred to academic advising in the Department or the Virtual Advisor.

Evaluations

Undergraduate Course surveys are administered online by Course and Professor Evaluation (CAPE), a student-run organization. Students will evaluate you and the course during weeks 8 through 10 of the quarter. Response rates can be very low without faculty encouragement. CAPE provides tips on increasing response rates from successful faculty. The CAPE results, as well as your actual grade distribution for the entire class, are reported here. Your students’ written CAPE comments are not publicly available and are found here.

Examinations

Attach the Buckley Waiver to exams. Students are not required to sign the waiver.

Blue Books / Scantron Forms are not provided by the Department.

Finals

  • Are required for courses and students
  • Cannot not be administered prior to Final Exam week
  • Cannot be due (in the case of take-home exam) before starting time of the exam
  • Require instructor or equivalent present during Final Exam week, including the exam
  • Must conform to start / end times posted on the campus final exam schedule
  • Must allow for extended testing times for eligible students with disabilities

Midterms

  • Are not mandatory
  • Require instructor or equivalent present for the exam

Retention of Final Exams

  • Are required for one full quarter following final exam period unless returned to students
  • Must be kept in a private area unless Buckley Waivers were signed
  • Final exams with Buckley waivers may be brought to the cubbies located in the outside hallway next to the third floor elevator near the faculty offices in SSB, any time after finals week. Exams may be retrieved by students at any time.

Alternative Final Examinations

Instructors who agree to allow a student to sit for an alternative examination need to proctor. An example of a situation for alternative examination would include a student needing to sit for a final examination to replace an existing Incomplete with a final course grade.

Staff will assist with reserving a room; the instructor (not the student) should contact Natalie Ikker to check on the availability of Political Science conference rooms for the time/date needed for the student(s). Students who arrive to the department and indicate they are there for an exam will be re-directed to their instructor with whom the arrangements were made for the alternative exam.

Grades

Grade Changes

  • All grades assigned except "I"(Incomplete) and "IP" (In-Progress) are final.
  • NO CHANGES of a final grade may be made on the basis of revision or augmentation of a student's work in the course.
  • A final grade may be corrected when a clerical (recording) error or procedural error has occurred.

 Electronic Grades (eGrades)

  • EGrades is a web-based application that allows instructors to submit or change final grades for the students in their courses.
  • Grade entry for the current term opens at 8 a.m. on the first day of finals, and closes at 11:59 p.m. on the Tuesday after the last final is given.
  • After the deadline for the current term, there is a “blackout day” on Wednesday that is required for other end-of-term processing. On this day, no grades can be entered or changed for any term.
  • Sections not submitted by the closing deadline will be recorded with blank grades, which will lapse to a failing grade after one quarter.
  • step-by-step guide is available detailing how to submit electronic grades, designate an authorized grader, and submit grades changes.

Incomplete

  • An Incomplete may be assigned only if a student is not failing the course and cannot complete the course because of circumstances beyond his/her control.
  • For an undergraduate student, please consult Natalie Ikker, the Undergraduate Advisor; for a graduate student, please consult Tyra Hawthorne, the Graduate Program Coordinator.
  • Coursework must be completed no later than the end of the subsequent quarter. The instructor may assign an earlier deadline.

eGrades Access

All instructors and their authorized graders must have Single Sign-On Access in order to use eGrades. Self-Registration for Single Sign-On is available here.

eGrades Tutorial

A full eGrades tutorial is available on Blink here in PDF.

Instructor of Record (IR) is:

  • Responsible for all grade changes
  • Responsible for the final submission of grades during the submission period
  • Responsible for designating their TA/Graders as Authorized Graders (AG) on eGrades

Authorized Graders (AG) are:

  • Assigned by the Instructor of Record
  • Only able to import and upload grades
  • NOT able to submit final grades on behalf of the instructor
  • NOT able to file or submit grade changes

Grades are due by 11:59pm via eGrades, on the Tuesday following final exam week.

For all information on eGrades, please visit the site here or contact via email.

Resources: Academic Senate Grading Policy, UCSD Grading System, AIC Suggested Regrading Policy.

Letters of Recommendation

Letters of recommendation contain detailed information about the student who is the subject of the letter. This may include such information as grades on exams and other class assignments, grades earned from other faculty in the Department, GPA in the major, grades in related departments, standardized test scores, among other information.

UCSD's Career Center has a document that can help you write letters of recommendation.

To stay within FERPA guidelines, if a student asks a professor or instructor in the Department to write a letter of recommendation for them, they must agree to the following statement within an email:

“I consent to the release of personal and educational information about me in the letter of recommendation that I have requested from you. This authorization allows you to release all information about me, within the University’s possession, to [fill in details (e.g., any other educational institution, any centralized application processing services (list by name if possible), both, etc.]. This authorization shall remain valid unless and until it is rescinded in writing.”

Office Hours

Faculty and section teaching assistants are required to hold a minimum of two office hours per week during teaching quarters and should include this information on their syllabus and/or course websites. Office hours and locations should be emailed to our department reception desk no later than the first week of classes for posting on the department website and in the main office.

Office for Students with Disabilities (OSD)

In order for our department to remain in compliance with the regulations governing the accommodations for students with disabilities, please ask any student who indicates they are eligible for accommodations for their disability to present their certification to you. In addition, please ask them to bring that to the department in order that staff is made aware of exactly what accommodations we are required to provide.

The Department OSD liaison is Natalie Ikker.

Due to the number of factors involved in securing these accommodations, it is helpful for students to visit the department early in the quarter. Please ask students to see us as soon as possible, and, let us know of any communication you have with a student with OSD needs.

A sample statement regarding OSD accommodations to include on course syllabi can be found here.

Please check this link for all of the policies and procedures governing faculty compliance.

Sending a Message to Your Class

To send an e-mail message to a class, please use the Official Student Messaging System.

  1. Click ‘Compose’
  2. Input your name and UCSD email
  3. Under ‘Recipients’, click the ‘Add Students’ button
  4. Under the ‘By Enrollment’ section, make sure ‘Subject’ is chosen, then click ‘Political Science’, and chose your course and section or lecture that the message will be sent to.
  5. Click ‘Add Students to Recipients’ button
  6. Write the subject and body of the message as you would a regular email
  7. Attach files if necessary
  8. Do not adjust the ‘Message Type’ or ‘Priority’ options
  9. Click ‘Save and Review’
  10. Checkmark the ‘Send Me a Copy’ box to receive a copy of your email
  11. If everything is to your satisfaction, click the ‘Finalize and Send’ button

Syllabi

All faculty are expected to provide a syllabus for each of their courses.

  • It is strongly recommended that policies on the following be included: grading, examinations, reports and papers, plagarism, make-ups, due dates, and forms of aid allowed. This templatedeveloped by Greg Reihman (Lehigh University), gives guidelines and recommendations to prepare a complete, detailed syllabus.
  • Reviewing a template for a Learner Centered Syllabus can also be helpful.
  • Syllabi of Political Science courses in previous years can be found here.

The department also encourages that instructors utilize the university's turnitin.com. To conserve resources, faculty are encouraged to post syllabi online and distribute the web address to students by email (using the Class List on Blink) or on the first day of class. If hard copies are required, faculty can use department copy machines or submit their copy order online to Imprints: PrintConnection. All faculty should also email a copy of their syllabus to polireception@ucsd.edu to be posted at: http://courses.ucsd.edu/

Teaching + Learning Commons Resources

In 2015, UC San Diego established the Teaching + Learning Commons to advance and improve how we teach and learn. Today, a suite of services and programs are in place to develop better instructors and more engaged learners. Our campus is committed to delivering an educational experience that prepares students who are capable of solving problems, leading, and innovating in a diverse and interconnected world.

The Teaching + Learning Commons is located on the first level of Geisel Library.  

The Teaching + Learning Commons offers programs specifically for current faculty, future faculty (Teaching Assistants, Instructional Assistants, Graduate Students, Postdocs), and international instructors (Graduate Students Whose Native Language is Not English).

A faculty brochure and additional teaching resources and are also available.

Textbooks

Faculty will be asked for textbook preferences prior to the start of the quarter via VERBALINK.  For faculty who do not submit their information by appropriate deadlines, the Bookstore cannot guarantee that books will be on the shelves by the start of classes. If your desk copies have not been received by beginning of class, a textbook voucher may be obtained in order that you may obtain a book from the bookstore sending the reception desk an email. Undergraduate Advisor Natalie Ikker manages the textbook process in the Department. 

Teaching Assistants and Readers

Teaching Assistants

Departmental graduate students serve as instructional assistants to faculty who are teaching courses. The TA primarily assists the faculty member in charge of the course by conducting discussion or laboratory sections that supplement faculty lectures and by grading assignments and examinations.

TAs are typically required to:

  • Attend all lectures unless otherwise notified;
  • Meet with discussion/lab section(s), if applicable;
  • Hold office hours;
  • Proctor quizzes, exams, and finals (instructor must remain present); and
  • Grade student work as requested by the supervising instructor.

You will be informed of your Teaching Assistants prior to the start of the quarter. After the initial meeting, regular weekly meetings with the TA are highly recommended. Please be aware that TAs must be evaluated by the professors at the end of each quarter as a stipulation of the recent TA contract.

Supervision and Training of Teaching Assistants:

  • The Instructor of Record supervises, trains, guides, and evaluates each TA.
  • The Instructor will establish the specific responsibilities of each TA within the course and provide appropriate guidance as to how these responsibilities are to be met. Please see the ASE Duty Form for general duties expected of TAs.
  • Instructors also hold regularly scheduled meetings of all of their TAs, as needed, at least four times a quarter.
  • The instructors must ensure that the workload of a TA does not exceed the 110 hours per quarter per section (25% TA) or 20 hours per week (50% TA).
  • TAs are encouraged to immediately bring any workload concerns to the Graduate Coordinator or Student Affairs Manager.
  • TAs are required to read and sign the ASE Duty Form.

Readers

Readers are typically required to:

  • meet with the instructor prior to course to establish organizational guidelines;
  • meet regularly with the course instructor to ensure ongoing communication regarding progress of students and course;
  • attend all lectures unless otherwise notified;
  • assist with course preparation (e.g. library research for articles, questions for exams, contacting Soft Reserves, etc.);
  • assist with proctoring exams;
  • grade exams, papers and homework;
  • responsible for class discussion boards;
  • read and sign the ASE Duty Form.

Ultimately, TA/reader responsibilities are up to the faculty’s discretion. Faculty expectation must be under the ‘description of duties’ when submitting TA/reader preferences in the ASES system (sent by the Graduate Coordinator each term).  

A 25% TA/reader may not work more than 10 hours per week

A 33% TA/reader may not work more than 13.2 hours per week

A 50% TA/reader may not work more than 20 hours per week

*hours per week also includes hours attending class lecture (if applicable).

Instructional Quick Links

Student and Class Information ToolboxUCSD Schedule of Classes

Student Affairs Manager
Ariane Parkes (858) 534-8198

Undergraduate Student Affairs Advisor
Natalie Ikker (858) 534-7381

Graduate Student Affairs Coordinator

Tyra Hawthorne (858) 534-2705

Have suggestions for information that can be included above? If so, please contact Natalie Ikker.